An invitation-only majlis designed for more than 110 leaders, using intimate room transformations and integrated technology to support closed-door strategic dialogue.

ENACT Majlis brought more than 110 VIP leaders, policymakers and decision-makers together for invitation-only discussions on climate, technology and energy. The conference was conceived in a majlis format, prioritising comfort, proximity and strategic exchange over the conventions of a large auditorium.


Evolution's task was to create an environment in which influential participants could contribute freely across several rooms while still experiencing one coherent event. The design needed to feel discreet and hospitable, but technically capable of carrying complex content and simultaneous conversations.


The resulting format treated dialogue as the central experience. Scenic design, content, audio systems and hospitality were organised around the quality of the exchange rather than around spectacle.

The Challenge


A closed-door conference depends on intimacy and audibility. More than 40 handheld microphones were required to support discussion across multiple rooms, while over 160 square metres of LED walls had to present content without making the majlis feel like a conventional broadcast studio.


The event also required substantial technical infrastructure, including a large ground-support rigging system, room transformations, custom carpeting and a dedicated VIP group-photo platform. These elements needed to work together without interrupting the calm and composed character of the setting.


A private VIP dinner at Em Sherif in Rosewood Abu Dhabi added a separate hospitality experience on the evening before the conference, requiring continuity in service and guest management across both occasions.

ENACT Majlis event venue during installation, with technicians assembling the stage backdrop, LED screens and circular seating layout

The Solution


Evolution transformed the space into a series of connected discussion areas designed to encourage open dialogue and collaboration. Custom carpeting and full room transformations softened the conference environment, creating a more intimate and welcoming setting while maintaining clear circulation and visibility between participants.


The technical delivery was designed around the interactive nature of the majlis format. A backstage-operated system of more than 40 handheld microphones enabled delegates to contribute seamlessly from their seats, supporting a more open and conversational style of discussion.


The 160-square-metre LED installation provided a clear visual platform for supporting content while complementing the overall room environment. Tailored screen content reinforced the ENACT narrative under ADNOC, providing a consistent visual reference throughout the discussions.


A bespoke VIP group-photo platform created a formal moment of recognition and documentation while remaining aligned with the wider event environment.


Evolution also managed the pre-event dinner, extending the guest journey beyond the formal programme and creating an opportunity for relationship-building before the closed-door discussions began.

Delivery Highlights


  • Invitation-only conference for more than 110 VIP leaders and policymakers.
  • More than 160 square metres of LED walls across the event.
  • Ground-support rigging system carrying substantial technical loads.
  • More than 40 handheld microphones supporting multi-room dialogue.
  • Complete room transformations, custom carpeting and VIP photo platform.
  • Custom ENACT screen content aligned with the conference narrative.
  • Private pre-event VIP dinner at Em Sherif, Rosewood Abu Dhabi.


Soundproof bilateral discussion room designed for private high-level government talks

Outcome


ENACT Majlis gave a high-level policy audience the conditions for focused and direct exchange. Technology remained present and capable, but the room continued to feel conversational rather than performative.


By connecting the private dinner, majlis environment and multi-room technical system, the event supported both relationship building and structured dialogue within one discreet guest experience.

Project Ecosystem


Client:

ADNOC


Evolution Events: Led the turnkey concept, operational management, content production, VIP dinner, hospitality coordination and live conference delivery.


Evolution Scenic: Delivered the room transformations, custom carpeting and bespoke VIP group-photo platform.


Evolution Technical: Provided the LED walls, ground-support rigging, microphones, audiovisual systems and technical integration across the discussion rooms.