For the South Korean state visit in November 2025, Evolution was appointed to manage performer and animal logistics for the official ceremonies at Qasr Al Watan.

The project’s strategic value lay in control rather than visual intervention. Screening, transport, holding, animal welfare and palace movement all had to operate with enough precision that the official welcome could retain its dignity and natural ceremonial flow.

Evolution treated the complete route from Zayed Sports City and Emirates Palace to Qasr Al Watan as one protocol-led movement system, connecting people, animals and show cues through disciplined planning.

The Challenge

Performers needed to pass through screening and travel securely to the palace within tightly controlled time windows. Delays at any stage could affect line-ups, animal readiness and the formal state programme.

Camels and horses required stable and farm management across rehearsals and live moments, while the Emirates Palace back-of-house hub needed to support holding, welfare and onward movement without compromising security or protocol.

The Solution

Evolution coordinated performer screening and transport from Zayed Sports City to Qasr Al Watan, creating a clear sequence from verification through boarding, arrival, holding and palace release.

Emirates Palace operated as the central back-of-house hub for rehearsals, holding areas and stable coordination. This allowed animal and performer operations to be managed from one controlled base before entering the ceremonial environment.

Camel-farm and stable management focused on welfare, safety and readiness throughout the project. Carers, transport teams and show managers worked to shared timings so animal movement could remain aligned with the official programme.

Inside Qasr Al Watan, on-ground show management controlled line-ups, internal routes, entrances, exits and transitions, maintaining discretion while every movement remained precisely timed.

Delivery Highlights

• Performer and animal logistics for the November 2025 South Korean state visit.
• Secure performer screening and transport from Zayed Sports City.
• Central back-of-house and rehearsal hub at Emirates Palace.
• Camel-farm and stable management across rehearsals and live operation.
• Animal welfare, safety and readiness coordination.
• Palace line-up, routing, entrance, exit and transition management.
• Protocol-led show control throughout the official ceremony.

Outcome

The project created a controlled operational framework around the ceremony without adding visible complexity to the official welcome. Performers and animals arrived in the correct order, at the correct time and through the correct routes.

That precision allowed the state-visit programme to remain calm and dignified, showing that disciplined movement and welfare planning are fundamental parts of ceremonial experience design.

Project Ecosystem

Client:

Presidential Protocol  and Strategic Narrative Authority

Evolution Events: Led performer screening, transport, back-of-house operations, animal welfare and stable management, palace routing, show management, protocol coordination and live delivery.

Site Infrastructure:

Evolution Site Services

Technical Production:

Evolution Technical

Additional Project Support:

Evolution Furniture - Evolution Scenic

The grand opening of The Founder’s Memorial in Abu Dhabi required a bespoke temporary venue capable of receiving VVIP male and female guests while reflecting the legacy of Sheikh Zayed.

Evolution worked with the client and nearly 20 stakeholders to create the Sheikhat Majlis and associated guest environments. The strategic design decision was to draw from the Memorial’s cultural meaning rather than impose an unrelated event aesthetic.

Mashrabiya-inspired pattern, never-before-seen photography and controlled light connected the exterior approach with the interior majlis, giving the temporary structures a sense of permanence, dignity and place.

The Challenge

The launch required two substantial temporary venues fitted to an exceptionally high standard. They needed to accommodate separate VVIP guest requirements, preserve accessibility and withstand challenging weather conditions without appearing temporary or utilitarian.

The physical scale was significant: large structural spans, 10-metre-high branded walls and a 50-metre sloping arrival ramp all had to be resolved alongside cultural sensitivity, guest comfort and a coordinated design process involving nearly 20 stakeholders.

The Solution

Evolution installed two marquee structures, each screened by a 10-metre-high branded scaffolding wall. A custom wooden, backlit linear mashrabiya system carried across these walls and into the grand entrance, giving guests an early visual introduction to the interior language.

The principal structure used Electra’s 40-metre by 25-metre by 8-metre I-Novation aluminium  structure, providing approximately 1,000 square metres of covered floor area.

A 50-metre custom-built sloping ramp created an accessible and ceremonial arrival. Inside the majlis, freestanding CNC panels measuring 5.3 by 3.2 metres combined intricate pattern with custom white finishes and large-scale, previously unseen photographs of Sheikh Zayed.

The panels operated as generous room dividers rather than solid walls. Custom lighting cast dappled shadows across the patterns, adding depth to the white environment and drawing attention to the imagery and custom-built furniture without compromising the calm tone of the space.

Delivery Highlights

• Two premium temporary marquee structures for VVIP guest environments.
• Ten-metre-high branded walls with custom backlit mashrabiya panelling.
• Forty-metre by 25-metre I-Novation structure providing approximately 1,000 square metres of covered space.
• Fifty-metre custom sloping ramp supporting accessible ceremonial arrival.
• Freestanding 5.3-metre by 3.2-metre CNC patterned panels.
• Large-format, previously unseen photographs of Sheikh Zayed.
• Custom lighting and white furniture integrated into the majlis design.
• Collaborative design and delivery involving nearly 20 stakeholders.

Outcome

The completed venue felt culturally connected to the Memorial rather than temporarily placed beside it. Pattern, photography and light gave the VVIP environments a restrained ceremonial identity centred on Sheikh Zayed’s legacy.

The project also resolved scale and accessibility without sacrificing finish, creating an arrival and majlis experience that felt composed, dignified and appropriate to a national landmark.

Project Ecosystem

Client:

Crown Prince Court

Evolution Events: Led stakeholder coordination, VVIP guest planning, venue strategy, project management and live-event delivery.

Evolution Scenic: Designed and produced the temporary venue fit-outs, branded walls, mashrabiya panelling, CNC dividers, entrance treatment and custom ramp.

Evolution Technical: Delivered the integrated architectural and feature lighting supporting the backlit exterior and patterned interior environment.

Evolution Furniture: Provided the custom white furniture developed for the Sheikhat Majlis interior.